If the birth you need to register took place outside of the City of Derby please contact the Registration Service where the birth occured to arrange an appointment.

Required documents

From 9 November 2026 you must bring to your appointment the original documents which prove your identity.

We will not be able to complete the registration without them.

If you're married or in a civil partnership, only one parent needs to attend. It is helpful to bring proof of identity for both parents.

Photocopies are not accepted.

You must bring one document from this list:

• passport (current or expired up to 18 months after date of expiry)
• UK biometric immigration document
• UK valid travel document
• UK valid refugee travel document
• UK valid stateless person travel document
• UK photocard driving licence (full or provisional)
• UK birth certificate
• UK adoption certificate
• European Union driving licence
• European Union Member State identity card
• Proof of Age Standard Scheme (PASS) card

If you do not have one from the above list, then you must bring two of the following:

• utility bill (not mobile phone)
• Council Tax statement
• bank or building society statement
• mortgage statement
• credit card statement
• state benefit, pension or Tax Credit entitlement from Department for Work and Pensions (DWP) or His Majesty's Revenue and Customs (HMRC)
• P45 or P60
• marriage or civil partnership certificate
• letter from a government agency
• letter from the National Health Service (NHS)
• His Majesty's Revenue and Customs (HMRC) notification
• police or armed forces identification
• signed firearms certificate
• proof of Royal Mail redirection
• document issued by your local authority
• school or college letter (if you are 16 to 19 years old)

If your child was born at Royal Derby Hospital but you live in another local authority area, you may wish contact the registrars where you live to enquire about making a declaration of the birth. This may mean the registration can be completed and the birth certificate obtained more quickly. 

Details of registration fees